L’UNICEF recrute un Assistant administratif, Tripoli, Libye

 

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

 

For every child, CARE!

Protocol of visas for staff, non-staff and visitors remain complex and challenging in Libya due to political and other reasons. Usually, new international staff members and non-staff personnel will first travel to Tunisia and spend a few days before they receive visas for Libya at the Libyan Consulate in Tunisia. This also entails new staff members obtaining resident visas for Tunisia for immigration requirements as well as facilitate IP staff members stay in Tunis when they visit the country for Rest and Recuperation. In addition, any staff, non-staff and visitors arriving at Tripoli must be received by a UNICEF representative at the Immigration at Tripoli Airport. The entire protocol functions require a dedicated full time UNICEF staff.

 

How can you make a difference?

Under the direct supervision and guidance of the Administrative Officer based in Tripoli and in close coordination with the Administrative Associate based in the UNICEF back office at Tunisia, Administrative Assistant (Protocol) will be responsible for executing a broad variety of routine immigration and protocol tasks. Main responsibilities will include:

1. Liaise with the relevant Government entities (Ministry of Foreign Affairs and/or Protocol unit) for troubleshooting of any protocol related matters.
2. Assist staff members in processing and following up their requests for visas and other necessary related documents in accordance with the requirement of the United Nations and the Host Country.
3. Assist in making hotel/guest house reservations for new International staff members, consultants and visitors on duty travel and/or participants to meetings.
4. Meeting and greeting staff and visitors at the airport and expedite customs and immigration procedures.
5. Responsible for issuance of protocol routine correspondence, note verbal, reports in accordance with the Government requirements and standard office procedures.
6. Working closely with Supply & Logistics units and assit in customs clearance of UNICEF supplies and equipments.
7. Keep track of VISAs of international staff members and facilitate timely renewals.
8. Any other duties as assigned by supervisor.

 

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• A minimum of 4 years of work experience relevant to the post.
• Prior experience of working in the UN or INGOs or Embassies is an advantage.
• Fluency in both English and Arabic is required.

 

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter:UNICEF Values.

 

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels:competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children.The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• This vacancy is open to internal and external candidates.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.