L’OIT recrute un Assistant administratif et financier (H/F), Maputo, Mozambique

Introduction

Mozambique is endowed with ample arable land, water, energy, as well as mineral resources and newly discovered natural gas offshore; three, deep seaports; and a relatively large potential pool of labour. Agriculture is the mainstay of the country’s economy accounting for 20 per cent of the GDP in 2020, employing about 79 per cent of the labour force and accounting for about 25 per cent of export earnings.

Since the end of the civil war in early nineties, Mozambique has been one of the fastest growing economies in sub-Saharan Africa with an average real GDP growth of 7.4 per cent (1993 – 2015) (UNDP). Mozambique’s strong economic performance owes to a combination of sound macroeconomic management, several large-scale foreign-investment projects in the extractives sector and significant donor support. However, this growth, has not been equitable and has not delivered the expected results in terms of employment creation and poverty reduction.  Poverty remains high, with highest rates recorded in Cabo Delgado, Zambezia and Tete regions. Women, youth, children, and people with disabilities are the most affected and make up the larger portion of the poor in Mozambique.

The Government of Mozambique acknowledges that poverty, unemployment, skills gap and the lack of basic infrastructure are the most pervasive problems that the country is confronted with and is committed to broad based policy reforms and programmes meant to address these interconnected challenges. A number of bi/multi-national development partners, including the International Labour Organization (ILO) and the International Fund for Agricultural Development (IFAD), are supporting these efforts.

In this regard, the ILO with the support of IFAD is implementing a technical assistance project meant to create more and better employment opportunities for vulnerable youth, women and People with Disabilities (PWD) in Northern Mozambique, with a specific focus on rural economic development.

The goal is to support vulnerable youth’s socio-economic integration into the labour market and to increase their employability and economic productivity with a focus priority sectors including agriculture, artisanal fisheries and aquaculture. This will be facilitated through an integrated approach to technical and entrepreneurial skills development linked to employment intensive interventions and agribusiness value addition activities in selected locations.

The project will have three interconnected and complementary components namely skills development, sustainable enterprise development as well as employment intensive infrastructure works

Reporting Lines:

Under the overall responsibility of the ILO Country Office Director for Zambia, Malawi and Mozambique, the Finance and Administrative Assistant will report and work under the direction of the Project Manager. S/he will receive guidance and work in close collaboration with the Finance Unit in CO-Lusaka, mainly the Sr. Finance Assistant and the Operations Officer.

Description of Duties

1.    Undertake and complete a range of specialized finance support functions and services. Initiate, process, review and follow up on administrative actions, including verifying that information and documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.

2.    Assist in preparing project budgets, project document revisions, budgets for activities and expenditure forecasts. Assist and guide project management in monitoring project funds as well as in maintaining the internal financial controls of projects;

3.    Collect quotations, prepare Purchase Orders (POs) in ILO`s ERP system, external collaboration and service contracts, and agreements with partners. Assist in issuing and monitoring of external collaboration contracts and service contracts. Ensure timely discharge of financial responsibilities of the project’s contractual obligations to third parties based on ILO rules

4.    Maintain financial records for the project and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports;

5.    Work in close collaboration with Programme and Finance Units with preparing Office Financial Clearance and Budget Revisions for project-related activities;

6.    Process contracts for financial clearance and payment. Assist in drafting terms of reference for project external collaboration and service contracts; ensure all supporting documents are attached, under the guidance of the Supervisor. As well as ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.

7.    Coordinate and perform the project administrative tasks, including logistical support to the project personal, travel arrangements (including Travel Transactions (TT) request) in ILO`s ERP system, visas, hotel reservation, etc., and provide logistics and administration arrangements for meetings, conferences, seminars and workshops; provide training to partners if required

8.    Arrange and participate in the local procurement, maintenance and safekeeping of equipment, furniture, vehicles and supplies for the office and its projects, as well as the maintenance and security of office premises;

9.    Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.

10.    Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance. In addition, maintain various official records and files.

11.    Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits or other reasons ensuring compliance with ILO rules and regulations

12.    Prepares detailed cost estimates and budgetary forecasts. Prepares background information, periodic and ad hoc reports for use in programme and budget preparations. Participates in budget analysis and projections as required and provides information upon request.

13.    Perform other duties as assigned by the Supervisor.

Required qualifications

Education

Completion of secondary school education with formal training in Accounting and/or Finance from a recognized commercial school or equivalent.

Experience

Six years of progressively responsible financial and administrative work, and some training in an administrative field. Experience working with an enterprise resource planning (ERP) system, in particular finance modules and experience in donor funded projects and with the UN system is a strong advantage.

Languages

Excellent command of English and good working knowledge of written and spoken Portuguese.

Competencies

•     Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures ;
•     Knowledge of International Accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards ;
•     Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems ;
•     Good analytical skills. Ability to reason and make sound judgements ;
•     Ability to maintain financial records and prepare clerical accounting reports and statements ;
•     Must demonstrate responsible behaviour and attention to detail ;
•     Ability to deal with confidential matters with discretion ;
•     Must display high standards of ethical conduct ;
•     Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office ;
•     Ability to evaluate correspondence and inquiries for best course of action ;
•     Ability to respond to work related inquiries in an appropriate manner ;
•     Ability to obtain services from other work units inside or outside the office for completion of tasks ;
•     Ability to communicate effectively both orally and in writing ;
•     Ability to work on own initiative as well as a member of a team ;
•     Organizational skills ;
•     Ability to clarify information ;
•     Ability to deal with people with tact and diplomacy ;
•     Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviours and attitudes.

Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position.

ONLY SHORTLISTED CANDIDATES WILL BE ACKNOWLEDGED.