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FHI 360 recrute un Directeur des finances et de l’administration, Gaborone, Botswana

FHI 360 recrute un Directeur des finances et de l’administration, Gaborone, Botswana

Publié : 

Categories : Avis de recrutement

Domaines : Administration - Ressources humaines - PlanificationBanque - Assurance - FinanceComptabilité - Gestion - Audit - Gestion de projets... Afficher plus

Regions : Botswana

FHI 360 recrute un Directeur des finances et de l’administration, Gaborone, Botswana

 

 

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

EpiC Botswana Project Description:

Meeting Targets and Maintaining Epidemic Control (EpiC) is a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). EpiC is dedicated to achieving and maintaining HIV epidemic control and the project provides strategic technical assistance (TA) and direct service delivery (DSD) to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, and treatment program. EpiC builds on the successes of previous programming to expand HIV case finding in the community (including through self-testing), optimize treatment initiation (same-day or fast track initiation), and support treatment continuity including through multi-month dispensing and implementing decentralized drug distribution models. EpiC targets services to key (men who have sex with men, people in prison, female sex workers, transgender people, and people who inject drugs) and priority populations (including adolescent goals and young women and at-risk men) in Botswana in ten districts: Greater Gaborone, Francistown, Ngamiland, Chobe, Selibe-Phikwe, Palapye/Serowe, Boteti, Kweneng East, and South East.

We are currently seeking qualified candidates for the position of Finance and Administration Manager for the EpiC project in Botswana. The position will be based in Gaborone, Botswana.

Job description:

The Finance and Administration Manager will be responsible for the overall financial management and administration of the EpiC project in Botswana. The manager will ensure compliance with FHI360 and USAID financial and accounting procedures, rules, and regulations; will lead budget development, financial reporting, monitor program expenditures; and maintain financial filing systems. The manager will be responsible for overseeing the sub-award management in collaboration with the grants team, monitoring and compliance and will provide capacity development and technical support to sub-recipients to strengthen their grant management systems and ensure strong management of sub-agreements. The position will provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory. The manager will ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans. This position will also oversee administrative procedures for the project and ensure program actions are in compliance with USG and FHI360 regulations including procurement, travel and other administrative policies. The incumbent will work closely with FHI360 country, regional and HQ offices to monitor and ensure the financial health of the project and to prepare internal and external reports and deliverables.

Accountabilities:

  • Prepare and review workplan and other budgets for EpiC Botswana;
  • Prepare all financial reports for EpiC Botswana;
  • Track and monitor project expenditures against budget; including preparing monthly pipeline analyses for HQ EpiC team;
  • Manage EpiC Botswana charge codes and chart of accounts;
  • Manage EpiC Botswana subrecipients across regions, including conducting pre-award assessments, reviewing monthly financial reports, coordinating reimbursements, posting approved expenditures, develop and managing sub-recipient monitoring plans;
  • Assist staff to correctly interpret and apply FHI 360, USAID, and EpiC policies, systems, and regulations related to finance and budget management;
  • Identify areas of financial risk and in consultation with project director and HQ financial staff, employ solutions to mitigate risk;
  • Provide ongoing capacity strengthening and mentorship to subrecipients to strengthen financial and management systems for increased accountability and ownership in managing USG funds; conduct site visits to build financial management capacity and ensure compliance;
  • Coordinate PEPFAR expenditure reports on an annual basis;
  • Develop EpiC Botswana procurement plan and oversee proper procurement procedures for supplies and equipment;
  • Support and coordinate other operations activities including travel, logistics, other administrative tasks;
  • Supervise a team supporting logistics, subaward management, travel, administration, and other operations functions including staff in regional offices;
  • Regularly review the status of project funds and prepares monthly cash requests;
  • Post data into financial systems, ensuring that financial information is processed accurately and generates timely and reliable reports;
  • Provide support as needed on bank reconciliations;
  • Conducts trainings for non-finance project staff as well as subrecipient staff on financial and grants management;
  • Management of timely sub-awardee advance and liquidation process;
  • Coordination with the program team to ensure sub-awardee questioned costs are addressed timeously;
  • Ensure Sub-recipient Financial Reports (SFR), Office of Compliance and Internal Audit (OCIA), internal control and other systemic findings under sub-recipients are addressed and fixed in a timely fashion; and
  • Work with the program on seamless start up and /or close out processes of sub-awards.

Applied Knowledge & Skills:

  • Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.
  • Is well-versed in state and federal laws and regulations that have impact on financial analysis and management controls.
  • Sound knowledge and past experience with Generally Accepted Accounting Principles (GAAP) practices and reporting guidelines.
  • Ability to provide strategic leadership and advice to team, exchange information and collaborate with colleagues and peers within and outside the organization.
  • Has familiarity with Sarbanes-Oxley (SOX) and experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.
  • Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.
  • Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
  • Budget monitoring and general ledger skills.
  • Relevant software skills including automated accounting software, database spreadsheets and Management Information Systems.
  • Ability to interpret financial information and reports
  • Excellent oral and written communication skills.
  • Excellent and demonstrated organizational and presentation skills.
  • Excellent and demonstrated project management skills.
  • Ability to influence, motivates, and negotiates and work well with others.
  • Must have excellent organizational, supervisory, leadership and managerial skills.
  • Must have excellent communication, diplomatic and negotiation skills.
  • Ability to multi-task and meet deadlines in a timely manner.

Problem Solving & Impact:

  • Works on problems moderately complex scope that require in depth evaluation of data and various factors.
  • Exercises judgment within broadly defined practices and policies in selecting methods, techniques, for obtaining results.
  • Decisions made generally affect company operations and may jeopardize overall business activities.
  • Ability to handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying, and analyzing financial data as well as experience with computer spreadsheets.
  • Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.

Supervision Given/Received:

  • Career level” manager.
  • Works under broad direction with considerable latitude for independent action.
  • Ability to motivate, mentor, and manage individuals and groups from diverse backgrounds and expertise, resulting in high quality and timely work delivery.

Education:

  • Minimum of Bachelor’s Degree in Accounting or Finance. Certified Public Accountant (CPA), Associate Chartered Accountant (ACA), or any other relevant professional qualification is desirable.

Experience:

  • Minimum of 7-9 years related work experience, including 3 years in management.
  • Past experience managing a financial analysis department is required.
  •  Minimum of 3 years’ experience in financial management and reporting.
  • Minimum of 3 years working experience in grants management.
  • Experience with and knowledge of U.S. government rules and regulations and experience working in an international NGO environment desirable.
  • Previous experience working with USAID or PEPFAR supported program is highly preferred.
  • Must be able to read, write and speak fluent English; fluent in host country language as appropriate.

Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift/move up to 5 lbs.

Technology to be Used:

  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

  • Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

 

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